MBA Energy & Industrial, LLC located in Magnolia, Texas is immediately hiring an energetic and experienced Project Coordinator/ Project Accountant to assist in document control and entry-level accounting functions of industrial and commercial building construction throughout the United States. This person is charged with effective daily support and administration of construction projects. The Project Coordinator II directly executes administrative aspects of projects for the project manager and reports directly to the Vice President of Finance and Administration.
Subcontract Document Management/ Project Support Duties
· Subcontract document control and verification management
· Provide financial reports and project status information as needed
· Review Purchase Orders, Subcontracts and change orders to ensure they are coded to correct project and cost codes.
· Communicate to project team when invoices do not match contract or purchase order.
· Track Subcontractor change orders/back charges to ensure proper coding is completed for job cost accuracy.
· Support projects from initiation to closeout
· Verify subcontractors compliance of project specific insurance requirements
· Assist and support in the training and development of new project support staff members
Accounts Payable/ Accounts Receivable Duties
· Monitor and manage aging invoices and collections
· Generate pay applications to clients for projects each month per contract terms Review pay applications with Project Managers to ensure they are completed and sent out on time per the contract terms
· Tracking Contract Change Orders that affect billings to clients, communicate to project team when there are discrepancies
· Timely processing of incoming invoices and matching them to Purchase Orders or Subcontract agreements for their respective projects
· Verification of pay application completeness and adherence to contact terms and conditions
· Obtain and track Lien Waivers required from subcontractors and suppliers prior to issuing payment
· Communicate payment terms and respond to payment inquires with professionalism and on daily basis
· Tracking and ensuring vendors and subcontractors are paid within their payment terms
· Following up with Project Managers when invoices are ready for approval and need to be paid.
Required Knowledge/Skills, Education, and Experience
· Two years of practical experience in Construction Project Administration/ Vendor Management
· Experience in Accounts Payable/ Accounts Receivable
· Experience with accounting software
· Intermediate to advanced skills in Microsoft Excel, Microsoft Word and Adobe Acrobat
· Associate or bachelor’s degree in Accounting, Finance or Business preferred
· Proactive and self-motivated with the ability to work with little direction
· Ability to communicate effectively and positively with internal team as well as clients, vendors and subcontractors
· Superior Organizational Skills
